Clinical Operations Coordinator (medical Assistant Or Lvn/lpn)

Clinical Operations Coordinator (Medical Assistant Or Lvn/Lpn)

Location: Greater Los Angeles, CA (Hybrid – remote with onsite clinics in Anaheim, Ontario, Riverside & Alhambra). Type: Full-Time. Schedule: Monday–Friday. Dayshift; 2-3 days onsite. Pay Range: $70,000 - $85,000 per year.

We do not provide relocation packages/visa sponsorship.

Full Description

VitalCheck Wellness, serving as the administrative agent for California Coastal Physicians, is seeking an experienced Medical Assistant, or LPN/LVN with strong clinical operations coordination or management experience. You will oversee the day-to-day operations of VitalCheck's onsite medical clearance clinics and workplace health program. This position is both hands-on and strategic—perfect for someone who thrives in fast-paced healthcare environments, values structure and compliance, and is excited to optimize clinical operations through technology and data.

Responsibilities

• Coordinate and oversee scheduling, staffing, and logistics across multiple clinic sites to ensure operational excellence.
• Serve as the primary liaison between college administrators, corporate teams, and clinical staff.
• Manage inventory, medical supplies, and documentation for each site.
• Support vaccine administration (Tdap, Hepatitis B, MMR, Flu) and testing procedures (TB, drug testing, phlebotomy, mask fit).
• Perform and collect specimens accurately, including phlebotomy and drug screenings, following all established protocols (as needed).
• Record and maintain patient information and insurance details using electronic health record (EHR) systems.
• Review and discuss patient health histories, diagnoses, and care needs, ensuring understanding and accuracy.
• Educate patients on follow-up care and next steps for maintaining compliance with health requirements.
• Ensure compliance with HIPAA, OSHA, CLIA, and company standards.
• Maintain clinic performance trackers and assist with reporting and data collection.
• Troubleshoot operational issues and implement process improvements.

Requirements

• Active clean California MA or LVN/LPN license required.
• Active BLS/ ACLS certification required.
• Minimum 3 years of working experience as MA or LVN/LPN.
• 5 + years of experience in operations, logistics, or healthcare coordination.
• Must have phlebotomy and vaccine administration experience.
• Experience with specimen collection for drug testing is highly valued.
• Knowledge of compliance standards (HIPAA, OSHA, CLIA) strongly preferred.
• Advanced skills using Microsoft Office Suite.
• Highly Organized: Skilled at prioritizing tasks, juggling multiple workflows, and staying ahead of deadlines.
• Excellent interpersonal and communication skills; proven ability to work effectively with diverse stakeholders.
• Results-Oriented: Focused on outcomes, continuous improvement, and delivering measurable value.
• Comfortable working independently or with little to no supervision.
• Must be able to reliably commute as travel to clinic sites is expected (Anaheim, Ontario, Riverside & Alhambra).

Benefits

Sick leave allowance. Paid time off. Health insurance stipend.

About VitalCheck Wellness

VitalCheck Wellness partners with hospitals, independent medical practices and independent clinicians to bring preventive, primary and occupational care—wellness exams, chronic-condition check-ups, vaccinations—directly to employers onsite or via telemedicine. VitalCheck itself is not a medical practice; licensed physicians and other clinical providers deliver the clinical care and are exclusively in control of and responsible for all clinical aspects of the healthcare services, while VitalCheck handles the administration, technology and day-to-day clinic operations. The result: convenient, on-the-job access to healthcare that removes the need for employees to leave work for routine or urgent visits.

Equal Opportunity

VitalCheck supports equal opportunity in provider recruitment and contracts with clinicians regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or any other protected status.